ࡱ> MOLE@ h,bjbj "DB$%   8R 4 $i-h " ,,,,,,,$.R#1- - #-  ,,"*|L, 0'{ P+,9-0i-b+1~1$L,1L, DL --$  *X sided (8 MSYSA Executive Board Meeting Wednesday, April 18, 2007 Millersville, Maryland Minutes of Meeting Present: Ben Neil, Linda Norton, Gina Clapp, Jess Hess, Mike Basileo, Rich Fabrizio, Louise Waxler, Jack Barnold, Colleen ONeill Yanchulis, Mike Sidlak, Todd Clark, Gary Schneehagen, Cliff Walcott, and Mark Molloy Absent: Rich Edgar, Arlene Rodway, Dave Gould and Rick Aleshire Others Present: Jerry May, Graham Ramsay, Rob Smith, Matt McErlean, and Dave Shannon (Frederick SC) President Ben Neil called the meeting to order at 7:00 p.m. The Minutes of the previous meeting were approved as amended. Presidents Report: President Neil reported on the following issues Living Hope College: Uganda group looking for donations of adult soccer clothes and gear. It was suggested that the back storage room of MSYSA be cleaned out, and items no longer needed could be donated to this worthwhile group. Due to lack of applications from golfers, the MSYSA Golf Tournament had to be cancelled. After discussion, it was thought to be an excellent fund raising idea, and with an earlier planning start might have proven a good source for the needed scholarship funds. We will consider holding this event next year. The Search Committee, headed by Colleen ONeill Yanchulis for the Program Administrator and Internship positions within the MSYSA office, reported receiving many applications. Interviews will be scheduled soon. Rob Smith, Marketing Director, submitted his report via email prior to the meeting. He is waiting to hear back from NSCAA regarding the 2008 MSYSA Workshop. Graham Ramsay reported that Dave Shannon was in attendance to address with the Board a policy pertaining to small sided games, equipment to be used, and how the idea could be implemented in fall 2007. Much discussed ensued. A Motion was made and seconded to require small-sided player (max. 8 v 8) for the U-11 age group, starting with the 2007/2008 seasonal year and for the U-12 age group in the 2008/2009 seasonal year. Maximum roster size would be 14. The motion was unanimously approved. As a result, starting in the fall 2007 season, U-11 play will be small-sided, with a maximum format of 8 v 8 and roster size of 14. Starting with the fall 2008 season, the same format will apply to the U-12 age group. Discussion then began regarding the format for the State Cup at U-12. Motion was made and seconded that for the 2008 State Cup MSYSA would offer both small-v 8) and 11 v 11 formats in the U12 age group. Starting with the 2009 State Cup, only 8 v 8 will be offered at the U-12 age group. Motion was approved. All club presidents and coaches to be notified ASAP. Rob Smith will send out an email blast, and Jerry will post this on the website. Graham also reported the plans for a G Course at Kenwood High School which will be offered free of charge. Ben then reported that proposals had been received from three retail outlets to be the MSYSA retailer required by its agreement with Adidas as MSYSAs new equipment supplier. The proposals were given to Mark Molloy to review with Ben and Jerry and to make a recommendation to the Board. If completed before the next Board meeting a vote will be taken by email. Kicks Against Breast Cancer Tournament Louise reported on the success of the event and willingness of everyone to give of themselves for this worthwhile event. Rich Fabrizio reported on the tournament, the luncheon, speakers and the underlying message: young people get cancer as well. 1st Vice President Arlene Rodway was absent due to her coverage of a MD Cup game in Bowie. 2nd Vice President - Jack Barnold reported on the 1994 ODP teams Scotland trip and its success. Two players were invited to return to train with Glasgow Celtic. Jack recommended that in the future, if 35 players travel as they did this year, that additional chaperones would be desirable. Jerry May reported on the boys ODP trip to Argentina (1990 & 1992 teams) It was the first time the MD ODP has gone to Argentina and Jerry reported that the trip was such a success that plans are to take the 1991 & 1993 teams next year. Boys and Girls ODP reports were submitted in writing. 3rd Vice President Cliff Walcott reported on a Region 1 questionnaire relative to Recreation Soccer Cliff will put together his ideas and meet with Graham to put new things in place. Treasurers Report Jeff Hess pointed out the Treasurers report included travel expenses that are prepaid for the year. Also, the try-out fees and other fees paid on-line by credit card cannot be posted until the accountants next quarterly review. The report was accepted. Registrars Report Mike Basileo reported on interest from some clubs that would like to use the try-out function on the new ADG system. Mike pointed out some quirks in the system. Mike also reported on an inquiry he and Jerry received pertaining to a foreign coach who is in the US temporarily and was training a team. Because he does not have a social security number, under current MSYSA policy he cannot obtain a Team Official Pass permitting him on the sideline during games. Mike reported that the coach indicated that he had a criminal background clearance from the Football Association of England. Mike indicated that he instructed the coach and club to contact MSYSA Risk Management Chairman, Mike Sidlak for an opinion on whether the background clearance would be sufficient to forego the need of a social security number. While this coach had not contacted Mike Sidlak, as yet, Jerry indicated that the Board might have to formally address this issue in the future as this particular club is likely to have other coaches coming to the US to train its teams. It was agreed to wait until a formal request was received and Mike Sidlak has an opportunity to review the background clearance information. New Business: A presentation was made by Matt McErlean regarding a proposal he would like to make to HUD where he would receive a grant to work on establishing a program for inner city kids. He was asking for MSYSAs support of the submission. There would be no direct cost to MSYSA for his services, as HUD would continue to pay his salary. The benefit to MSYSA would be the establishment of an inner-city soccer program. A motion was made and seconded to support Mr. McErleans grant request. To facilitate the program, Ben asked the Board to approve the appointment of Mr. McErlean as MSYSAs Director of Urban Soccer Initiatives. The appointment was approved. There were no new requests for new affiliations. Director of Coaching: Graham reported that an International Week was planned for June 24-29, at St. James School. Also, MSYSA will be hosting a National Youth License course May 29 June 3 in Westminster and a National C License course August 4 12 at the SoccerPlex in Germantown. He also reported on plans to take a boys (1994) DDP team to Scotland in August and a girls (1994) DDP team to Barcelona during the same period. DDP assessments are taking place now. Colleen mentioned there was a need for an administrator and other relevant issues pertaining to registration. New Business: Executive Directors Report Jerry reported May 11 was the date for the Old Timers Hall of Fame banquet. Any Board member interested in attending, please let Ben or Jerry know. There will be no by-law amendments proposed this year at the AGM. Nominating Committee Mark Molloy presented the slate of officers. The report was accepted and will be mailed to the MSYSA membership. The proposed Schedule of Fees was presented. Mike Basileo asked that the schedule be revised to include the roster fee of $163 for a 12 player, maximum, roster used by some small-sided programs. With the revision, the Fee Schedule was approved for presentation to the membership at the AGM. The DDP registration system has been reactivated and functioning. The hope is that players will be able to make DDP program payments on-line through the Event Manager function of the ADG system. The MSYSA cyber shopping mall developed with Fundlink LLC. has been completed and will be launched around the date of the AGM. Clubs can use the cyber mall as a fundraising tool, as a percentage of gross purchases made by individuals will go to the club, or MSYSA program, they designate. In addition to specific clubs, mall purchasers can designate MSYSA programs, such as ODP, DDP, TOPSoccer or MSYSA, in general. MSYSA will get a percentage directly from Fundlink and can designate the percentage to be passed along to MSYSA member organizations. A motion was made that 75% of the commission received by MSYSA be passed along to the clubs designated by purchasers. Motion was seconded and approved. This will mean that the percentage to be received by clubs will average approximately 3% of the gross amount of each purchase by a member of their organization. Good of Soccer: MSYSA has four season tickets to DC United. Any Board member may use these tickets. The new Womens professional league now has commitments for 8 professional teams, including the Boston Breakers and a NY-NJ team. Meeting adjourned at 9:22 p.m. Respectfully submitted, Linda R. 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